Toronto, Ontario, Canada. If you’ve had the misfortune to experience a data loss situation, whether because you accidentally dropped your laptop, your brother-in- law insisted on reformatting your hard drive or perhaps a passing lightning storm drove a voltage spike through the heart of your system, then you know getting your data recovered is just the first step in getting your computer back in order.

In recovery cases where the original hard drive was found to be defective, it will need to be replaced with a new drive. In cases where the only problem was a LOGICAL issue, you may be able to re-use the original hard drive, BUT we do not recommend this as some logical problems may be the result of intermittent problems with your hard drive. Regardless of your situation, once a reliable storage device has been physically installed in your computer, you need to install & configure the operating system and install all the various programs or applications you may use. In most cases you will require the original licensed installation diskette(s), CD/DVD(s) or USB flash stick.

Once you have your system setup and bootable, the storage device with the recovered data (typically a USB external hard drive) can be attached to the new system. Identifying where to locate and copy the recovered data to is determined by the operating system and what your original username was.

For example, in Windows XP there is a folder in the root directory or top level folder called “Documents and Settings”. Within the “Documents and Settings” folder you will see a folder named for each user set up to use the system. There will be folders with names like “Administrator” and “All Users”. Among these folders you should also see a folder with the same name as your previous login name. So if you previously logged in as JoeUser you should see a folder called “JoeUser”. This is the default location for storing all your personal data. Some advanced users may have chosen a non-default location for some of their data files but such users should not require this article to reintegrate their data. Once inside your personal “JoeUser” folder, you will see some standard data folders with names such as “Desktop”, “MyDocuments”, MyPictures”, and “MyFavorites” . If you were to open the “Desktop” folder you should see all the items that were previously on your desktop. To copy this folder to your new system so your desktop looks just like it was before, simply drag and drop the “Documents and Settings/JoeUser/ Desktop” folder into the “Documents and Settings/JoeUser” folder on the new system. The new system will prompt you for permission to overwrite the “Desktop” folder and once approved your data will be copied. Repeat this procedure for each additional folder you may wish to copy. By default much of your data will be stored in the “MyDocuments” folder.

If you use Outlook for your email under Windows XP, you can find your .pst data files in the default \Documents and Settings\%username%\Local Settings\Application Data\Microsoft\Outlook\ folder. In Vista or Windows 7 the default is \Users\%username%\AppData\Local\Microsoft\Outlook\.

The default location for storing your data in Windows Vista or Windows 2007 is very similar except the “Documents & Settings” folder has been renamed to “Users”. So if your login name was JoeUser, your data would be located in the “Users/JoeUser” folder. It’s interesting that this also happens to be the location of your data files on a Apple or MAC system. Apple also uses a top level folder called Users which contains a folder named for each user and within each user folder you will find that user’s data. Drag and drop the data folders into the same locations on your MAC drive and you’re done.

… David Foster